International Baccalaureate/Advanced Placement Credit Policies
Some programs offered through the College of Arts and Sciences accept credit for IB
(International Baccalaureate) courses and/or AP (Advanced Placement) exams if they
meet specific criteria as listed. Students who want to know if their AP or IB credit
will be accepted should contact the Office of Evaluation and Advisement in Room ADM
128 or contact their academic advisor.
Official transcripts indicating the completion of IB coursework and/or official copies
of AP exam scores from the College Board need to be submitted in order to receive
college-level credit.
Students can submit copies to us directly through College Board (our school code is
001694). Alternatively, you may have official copies mailed to:.
Office of the Registrar ADM 128
registrar@253000xa.com
Chicago State University
9501 S. King Dr
Chicago, IL 60628
Click links below to download our policies
Chicago State University recognizes that individuals may choose to identify themselves
within the university community with a chosen first name and/or gender that differs
from their legal first name or assigned gender at birth. This policy promotes and
supports an open and inclusive environment through the establishment of a chosen name,
chosen gender identity and chosen pronouns for use within University systems, where
feasible. Chosen first names are used throughout the university, where feasible.
CSU reserves the right to remove a chosen first name, if it is used inappropriately,
including but not limited to, avoiding a legal obligation or for the purpose of misrepresentation.
The legal name will continue to be used in college-related systems, business processes,
IT systems (user account, and e-mail address), and documents such as reporting, financial
aid, transcripts, payroll and tax documents, and other records where use of legal
first name is required by law or college policy.
To request an update to a chosen name or gender, students will submit this web-form online. For assistance or questions, please reach out to the Registrar’s Office in the Cook
Administration Building, Rm. 128 or email: registrar@253000xa.com.
Policy on Family Educational Rights and Privacy Act of 1974 (Notification to Students)
CSU, in full compliance with the Family Educational Rights and Privacy Act of 1974,
shall make educational records available to students upon request. Likewise, in accordance
with the law, individually identifiable educational records will not be released to
other than authorized individuals without written consent of the student. Students
have the right to file complaints with The Family Educational Rights and Privacy Act
Office (FERPA) concerning alleged failures by the institution to comply with the Act.The
Family Educational Rights and Privacy Act (FERPA) affords students certain rights
with respect to their education records. These rights include:
- The right to inspect and review their education records within 45 days of the day
the University receives a request for access. Students should submit to the Registrar,
dean, or other appropriate official, written requests that identify the record(s)
they wish to inspect. The University official will make arrangements for access and
notify the student of the time and place where the records may be inspected. If the
records are not maintained by the University official to whom the request was submitted,
that official shall advise the student of the correct official to whom the request
should be addressed.
- The right to request the amendment of the student's education records that the student
believes are inaccurate or misleading. Students may ask the University to amend a
record that they believe is inaccurate or misleading. They should write the University
official responsible for the record, clearly identify the part of the record they
want changed, and specify why it is inaccurate or misleading. If the University decides
not to amend the record as requested by the student, the University will notify the
student of the decision and advise the student of his or her right to a hearing regarding
the request for amendment. Additional information regarding the hearing procedures
will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained
in the student's education records, except to the extent that FERPA authorizes disclosure
without consent. One exception which permits disclosure without consent is disclosure
to school officials with legitimate educational interests. A school official is a
person employed by the University in an administrative, supervisory, academic or research,
or support staff position (including law enforcement unit personnel and health staff);
a person or company with whom the University has contracted (such as an attorney,
auditor, collection agent or other service provider - such as the National Student
Clearinghouse; a person serving on the Board of Trustees; or a student serving on
an official committee, such as a disciplinary or grievance committee, or assisting
another school official in performing his or her tasks. A school official has a legitimate
educational interest if the official needs to review an education record in order
to fulfill his or her professional responsibility. Upon request, the University may
disclose education records without consent to another school in which a student seeks
or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged
failures by State University to comply with the requirements by FERPA.
CSU considers the following categories to be directory information, and, as such,
may release it to any or all inquirers in such forms as directories or computer address
lists:
- the student's name;
- Degree;
- Major;
- Honors (e.g. Dean's list);
- Enrollment status (e.g. full-time, part-time, withdrawn)
- Dates of attendance
- Graduation status.
Students who do not wish this information to be released may prevent such release
by submitting this form to prevent the disclosure of directory information.
Comments or suggestions? Contact us: registrar@253000xa.com
The University has policies for both students regarding calls to active military service.
Refer to the Institutional Policy Manual. Students are allowed to withdraw from the University and be allowed to re-enroll.
Arrangements for refunds, loan or grant repayments should be addressed by the Office
of Financial Aid. The Office of the Registrar handles all other academic matters.
Students should notify both offices immediately upon receiving an official call up
notice.
Leave of Absence Policy (pdf)
Periodically students must interrupt their enrollment due to extenuating circumstances.
Allowing students to take a leave of absence (LOA), provides student with the opportunity
to return to the University under the rules and policies in effect when they left.
It also allows the University the opportunity to counsel students about the required
actions to return upon the end of the leave.
A leave of absence (LOA) is a temporary interruption in a student’s program of study
and refers to the specific time period during a program when a student is not in attendance.
A LOA, together with any additional leave of absence, must not exceed a total of 180
days in a 12 month period. The 12 month period begins on the first day of the student’s
initial LOA. All student requests for a LOA must be submitted in writing, signed
and dated. Please refer to the University website for process and procedures in
requesting a leave of absence.
CSU offers a priority registration week, allowing certain student populations to register
in advance of others.
Registration for:
- Summer and Fall open the 1st Monday of April
- Spring opens the 1st Monday of November.
Although the dates change each year, this is an outline of the priority registration
schedule each term:
| Registration Begins |
Student Groups/Levels |
| Monday |
Professionals (PR)
Doctoral (DR)
Graduates (GR)
Second Bachelors
Athletes
Honors College
Veterans
|
| Monday |
Seniors |
| Tuesday |
Juniors |
| Wednesday |
Sophomores |
| Thursday |
Freshmen |
| Friday |
Students-at-Large; all students |
Policy
Students are awarded Title IV aid with the assumption that they will complete the
entire period (semester) for which the assistance was provided. The Higher Education
Act of 1965, as amended, requires students to earn Title IV funds on a pro rata (in
proportion) basis. When students cease enrollment in all cases after the period begins,
the U.S. Department of Education requires schools to determine if such students earned
all the aid they received or if additional aid must be paid based on attendance.
Formula
CSU’s responsibility is to determine the amount of Title IV aid assistance that the
student earned as of the date enrollment ceased (withdrawal date). The Federal Return
of Title IV funds formula dictates the amount of Title IV aid that must be returned
to the Federal government by the school within 45 days of the student’s notification
date or the date that CSU determines the student’s enrollment ceased.
The Federal assistance programs for which Title IV funds are returned include: Pell
Grant, Supplemental Educational Opportunity Grant, TEACH Grant, Iraq and Afghanistan
Service Grant, Federal Perkins loan, Direct Graduate Plus loan, Direct Parent Plus
loan, Subsidized Direct Stafford loan, and Unsubsidized Direct Stafford loan.
In accordance with the Illinois Truth in Tuition Act 110 ILCS 675/20-125, each new undergraduate class of students (i.e. first-time Freshman and Transfer
students) will have their tuition rate held constant for six years. The guaranteed
rate will remain in effect for six years or until the student reaches 120 credit hours,
whichever comes first (unless a major or program exceeds the 120 hr requirement).
The guaranteed rate will remain in effect except in the event of a break in enrollment
of no more than one years (i.e. two semesters, excluding Summer school).
Click here for more on our current tuition rates.
CSU is a non-attendance taking institution and as such withdrawal dates are determined
in two ways:
- Through a student-initiated withdrawal (official)
- Through a CSU administrative withdrawal (unofficial)
The student-initiated withdrawal occurs when the student notifies CSU of his/her intent
to withdraw. Administrative withdrawal occurs when CSU determines that the student
is no longer enrolled based on a variety of reasons such as (but not limited to):
a student’s lack of academic activity, failure to establish academic activity at
the beginning of a new term, student dismissal due to disciplinary reason or failure
to pay tuition.
The initial amount of Title IV aid assistance earned is based on the number of calendar
days that the student was enrolled within the semester. During the first 60% of the
enrollment period, a student earns Title IV funds in direct proportion to the length
of time he/she is enrolled. The initial percentage of aid earned is determined by
the total number of calendar days completed in the enrollment period (from the start
of the semester through the date student initiated withdrawal), divided by the calendar
days in the semester. Scheduled breaks of five or more consecutive days are excluded.
For more information on Return of Title IV please refer to 253000xa.com.
Office of Records and Registration
Cook Administration Building - Room 128
9501 South King Drive
Chicago, IL 60628-1528
Phone: (773) 995-2517
Fax: (773) 995-3618
Questions, comments, suggestions?
Contact us: registrar@253000xa.com
The policies, regulations, and procedures stated in this section are designed to assist
CSU's students during their matriculation. All students are responsible for complying
with the policies, regulations, and procedures published on this page as well as those
in other official University publications and announcements.
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